Administrative Assistant position at OAPEN & DOAB

Start Date: As soon as possible

Employment Type: Part-time

Location: Hybrid (primarily remote, optional working from The Hague office)

About the role

We’re looking for a proactive and organised Administrative Assistant to support our finance, HR, and administrative operations. You don’t need to be an expert in finance or HR — experience or familiarity with these areas is a plus. You’ll be part of a collaborative and growing administration team, working closely with the General Manager to enhance organisational efficiency.

Your main tasks will include:

  • Processing invoices, payments, and bookkeeping entries
  • Assisting with payroll and financial reporting
  • Maintaining HR and compliance records
  • Supporting audits and documentation
  • Managing expenses and project cost tracking
  • Providing general office support (e.g. mail handling, onboarding new team members)

This is a great opportunity to work in an international, mission-driven environment, gaining hands-on experience in a dynamic organisation dedicated to open science and knowledge equity

About OAPEN and DOAB

OAPEN and DOAB are not-for-profit foundations committed to improving access to scholarly research through open access publishing. We provide open infrastructure services for publishers, libraries, and research institutions worldwide. Our diverse, global team is passionate about open knowledge and equity in academia. Visit our websites https://www.oapen.org/ and https://www.doabooks.org/ to learn more about us.

What we are looking for

Education: Degree in Business Administration, Finance, Accounting, Management, International Relations, or a related field.

Skills & Attributes:

  • Excellent organisational and communication skills (English, written and verbal)
  • Attention to detail and ability to multitask
  • Proactive, problem-solving mindset
  • Comfortable working independently and collaboratively
  • Interest in HR, finance, and regulatory compliance
  • Experience in HR, bookkeeping, or project administration is an added advantage
  • Based in the Netherlands is a plus

What We Offer

  • Competitive salary based on skills and experience
  • Flexible, part-time hybrid work
  • Employment benefits dependent on location
  • Travel reimbursement
  • Opportunities to connect with our international open-access network
  • A supportive and collaborative international work environment where diversity and teamwork are highly valued

How to Apply

Please send your CV and a short letter of motivation to [email protected] by Friday 14 November 2025.

Please include in the subject line “Application for Admin assistant position.”

Contact

For more information about this role, please contact Mary Felix at [email protected]

Join us in promoting open access to scholarly research and make a real impact in the global access to Knowledge!